Quality & documentation
A document file should be specific.
The quality conversation begins with the exact material and lot, then separates specification, analytical evidence and safety information.
Document map
Four files, four different questions.
Ask for the document that answers your team’s actual question.
COA routeConfirm the batch-specific analytical report and tested parameters.
TDS / specificationProduct identity, grade, appearance and agreed handling fields.
Safety dataCheck whether an SDS is available for the exact material and pack.
QuotationSKU, pack, Incoterm, validity and freight basis in one written file.
Sales contractBuyer, seller, specification, payment and delivery terms.
Commercial invoiceSeller identity, invoice type and tax basis confirmed for the transaction.
Buyer checks
Before the material is accepted
Match the product
Confirm code, name, strength, pack and the specification version used for the quotation.
Match the lot
Check whether the available COA is representative or tied to the lot supplied.
Review the method
Confirm tested parameters, acceptance criteria and whether independent testing is needed.
Keep the record
Store the specification, approved quotation, COA, invoice and packing information together.
Tell us what you need
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